Privacy Policy
Tall Pines Family Dentistry
Effective Date: October 11, 2026
Last Updated: October 11, 2026
Tall Pines Family Dentistry (“Tall Pines,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website, contact our office, or interact with our online services.
This policy applies to information collected through our website and related online communications. Your privacy as a dental patient is also protected by applicable healthcare privacy laws and our practice's separate privacy practices.
1. Information We Collect
We may collect the following categories of information, depending on how you interact with our website and practice.
Information You Provide
When you contact our office, submit a website form, request an appointment, or communicate with us, you may provide information such as:
- Name
- Email address
- Telephone number
- Preferred appointment date or time
- The nature of your inquiry
- Other information you voluntarily include in your message
Please do not submit sensitive medical information, dental records, insurance identification numbers, or payment card information through a general website contact form. Please contact our office for guidance on securely providing patient information.
Patient and Health Information
If you become a patient or receive dental services from Tall Pines Family Dentistry, we may collect health-related and other personal information necessary to provide care, process payments, coordinate treatment, and manage our patient relationship.
Patient health information is handled in accordance with applicable federal and Minnesota privacy laws, including the Health Insurance Portability and Accountability Act (HIPAA), where applicable.
The collection and use of protected health information are governed by applicable healthcare privacy requirements and our Notice of Privacy Practices, which may be provided separately.
Automatically Collected Information
When you visit our website, certain technical information may be collected automatically, including:
- IP address
- Browser type and version
- Device and operating system information
- Pages visited and time spent on the website
- Referring website or source
- General website usage and interaction data
This information may be used to maintain website security, understand visitor behavior, and improve the website's performance.
2. How We Use Your Information
We may use the information we collect to:
- Respond to questions and inquiries.
- Process appointment requests and coordinate scheduling.
- Communicate with patients about dental services.
- Provide information about our practice, services, and patient resources.
- Improve our website and online experience.
- Maintain website security and prevent fraudulent or unauthorized activity.
- Operate and administer our dental practice.
- Meet applicable legal, regulatory, and professional obligations.
We will use personal information only as permitted by applicable law and consistent with the purposes for which it was collected.
3. Cookies and Website Analytics
Our website may use cookies and similar technologies to support website functionality, understand visitor behavior, and improve the user experience.
Cookies are small text files stored on your device when you visit certain websites.
Depending on the tools implemented on our website, these technologies may help us:
- Remember website preferences.
- Understand which pages visitors use most frequently.
- Measure website traffic and performance.
- Evaluate the effectiveness of our online marketing.
- Improve website functionality.
You can manage cookies through your browser settings. Disabling certain cookies may affect website functionality.
If third-party analytics or advertising technologies are used, those providers may collect information about your interactions with our website in accordance with their own privacy policies.
Where required by law, we will provide appropriate notice and obtain consent for nonessential cookies or tracking technologies.
4. How We Share Information
Tall Pines Family Dentistry does not sell your personal information for money.
We may share information in limited circumstances, including:
Service providers: With trusted providers that help us operate our website, manage communications, maintain technology, or provide other business services.
Healthcare operations: With healthcare providers, insurers, payment processors, and other authorized parties when necessary for treatment, payment, healthcare operations, or other legally permitted purposes.
Legal obligations: When disclosure is required by law, court order, or applicable regulatory requirements.
Protection and security: When reasonably necessary to protect the rights, safety, property, or security of our patients, practice, website, or others.
With your authorization: When you have provided appropriate consent or authorization for a disclosure.
When applicable, we require service providers handling protected health information on our behalf to comply with relevant privacy and security obligations.
We do not authorize service providers to use protected health information for purposes prohibited by applicable law.
5. Healthcare Privacy and HIPAA
Protecting patient information is an important responsibility of our dental practice.
When Tall Pines Family Dentistry creates, receives, maintains, or transmits protected health information, that information is subject to applicable healthcare privacy and security requirements.
These protections may apply to information concerning your dental treatment, medical history, insurance coverage, billing, and other healthcare-related matters.
Our website Privacy Policy does not replace our formal Notice of Privacy Practices.
For information about how we use and disclose protected health information, your privacy rights, and how to submit a healthcare privacy complaint, please contact our office.
6. Third-Party Websites and Services
Our website may contain links to external websites or services, including:
- Patient payment portals
- Insurance or financing resources
- Appointment scheduling services
- Social media platforms
- Healthcare information resources
These third-party websites operate independently and have their own privacy practices.
Tall Pines Family Dentistry is not responsible for the privacy, security, or content of websites operated by third parties. We encourage you to review their privacy policies before submitting personal information.
7. Data Security
We use reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, disclosure, alteration, and destruction.
However, no website, electronic communication, or data transmission method can be guaranteed to be completely secure.
For your protection, please avoid sending sensitive health information through unsecured email or general website contact forms.
If you need to communicate confidential patient information, contact our office for instructions on using an appropriate secure communication method.
8. Data Retention
We retain personal information for as long as reasonably necessary to fulfill the purposes described in this policy, provide services, maintain business records, meet legal obligations, resolve disputes, and enforce agreements.
Patient records may be retained for periods required by applicable healthcare laws, professional requirements, and record-retention policies.
Retention periods may vary depending on the type of information and the reason it was collected.
9. Your Privacy Rights and Choices
Depending on your location, the nature of the information, and applicable law, you may have certain rights concerning your personal information.
These rights may include:
- Requesting access to certain personal information.
- Requesting correction of inaccurate information.
- Requesting deletion of certain information when legally permitted.
- Withdrawing consent where processing is based on consent.
- Opting out of certain marketing communications.
- Exercising applicable rights regarding the use or disclosure of protected health information.
Healthcare privacy laws may provide additional rights concerning your dental and medical records.
Some information must be retained to meet legal, regulatory, billing, or healthcare recordkeeping requirements.
To ask a question or submit a privacy-related request, contact our office using the information provided below.
10. Children's Privacy
Our website is intended to provide information about dental services for individuals and families.
We do not knowingly collect personal information online from children under 13 without appropriate authorization or consent where required by law.
Parents and legal guardians should contact our office if they have questions about information submitted by or concerning a minor.
Patient information concerning children is handled in accordance with applicable healthcare privacy laws and requirements governing parental or guardian access.
11. Marketing Communications
If you provide your contact information, we may use it to respond to your inquiry or communicate with you about your requested services.
Where permitted by law, we may also send practice updates or other communications.
You may opt out of nonessential marketing emails by following the unsubscribe instructions in the message or contacting our office.
Opting out of marketing communications does not prevent us from sending necessary administrative, appointment-related, treatment-related, or other communications permitted by law.
We will obtain consent for text messages or other communications when required by applicable law.
12. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our website, business operations, technology, or legal obligations.
When we make changes, we will update the “Last Updated” date at the top of this page.
We encourage you to review this page periodically to stay informed about our privacy practices.
13. Contact Us
If you have questions about this Privacy Policy or how your personal information is handled, please contact Tall Pines Family Dentistry.
Tall Pines Family Dentistry
110 Mag Seven Court SW, Suite 220
Bemidji, MN 56601
Phone: (218) 333-8668
Email:
Website: Tall Pines Family Dentistry
For questions about protected health information or to request a copy of our Notice of Privacy Practices, please contact our office directly.